CubHub is all-in-one childcare management software for daycares, preschools, and early learning centers. It handles enrollment, attendance, billing, parent communication, curriculum, and CACFP reporting in one platform.

Is CubHub suitable for small daycares?

Yes. CubHub works for single-room in-home daycares up to multi-classroom centers, with pricing that scales with your enrollment.

Does CubHub support CACFP reporting?

Yes. CubHub tracks meals, attendance, and menu components and exports CACFP-ready reports for state reimbursement filings.

Can parents pay tuition through CubHub?

Yes. CubHub integrates with Stripe and Square so families can pay invoices online with a credit card or ACH bank transfer.

AI-powered childcare operations platform

Spend less time managing chaos. More time running your daycare.

Used by modern childcare centers to save hours every week and simplify operations.

See CubHub In Action Takes 10 minutes

Free trial included No credit card required White-glove implementation support included

Before CubHub

Paper sign-in sheets

Lost records, illegible handwriting

3+ hours daily on admin

Spreadsheets, manual texts, chasing payments

Parents feel disconnected

No updates until pickup

Scheduling chaos

Sticky notes, missed shifts, ratio gaps

Overwhelmed. Behind. Reactive.

With CubHub

Hands-free check-in

Face recognition in 2 seconds

Live

AI sent 38 parent updates

Personalized daily summaries, zero effort

Auto

Staff schedule optimized

All ratios met, no gaps this week

100%

$18,400 collected this month

Auto-invoiced, zero chasing

Paid

Calm. Organized. Present with kids.

A modern daycare front desk with CubHub branding, teachers engaging with children in a bright classroom

Built-in AI

Meet your AI admin team

CubHub reduces administrative exhaustion. Your staff gets help. Your parents stay informed. All without adding headcount.

AI Parent Updates

Personalized daily reports written for each child, ready to send in one click.

Daily Summaries

End-of-day recaps generated automatically from logged activities and milestones.

Staff Workflow Assistance

AI handles repetitive admin tasks so your team stays focused on the children.

Menu Generation

Allergy-aware, CACFP-compliant weekly menus created in seconds.

Attendance Insights

Spot trends, predict no-shows, and optimize staffing ratios automatically.

Curriculum Ideas

Age-appropriate lesson plans and activity suggestions on demand.

Admin Assistant

Ask questions about your center data and get instant, actionable answers.

Activity Recaps

Auto-generated classroom highlights parents love reading.

AI Daily SummaryAuto-generated

"Emma had a wonderful Thursday! She arrived at 8:15 AM in great spirits. Breakfast was a hit - she finished all her oatmeal and asked for seconds on fruit. Morning circle time saw her counting to 20, which is a new milestone! She napped well from 11:00 AM to 12:50 PM and was cheerful the rest of the afternoon. No health concerns today."

Emma Johnson

Tiny Cubs classroom - Thursday

Childcare management shouldn't be this hard

Most centers juggle paper sign-in sheets, spreadsheets, group texts, and cash payments. CubHub replaces all of that with one platform.

Without CubHub

2+ hours daily on manual attendance tracking

Scattered spreadsheets for billing and records

Group texts that parents miss or ignore

Chasing payments month after month

Staff overwhelmed by paperwork instead of teaching

With CubHub

Face recognition check-in in under 2 seconds

Bulk-log activities for a whole classroom at once

Recurring invoices and online payments on autopilot

AI writes daily summaries and menus in seconds

Save 10+ hours per week on admin tasks

Everything you need, nothing you don't

Purpose-built tools for childcare — not retrofitted from generic software.

Face Recognition Check-In

Instant facial recognition kiosk for secure, hands-free drop-off and pickup. QR guardian badges as a backup.

Activity Logging

Log meals, bottles, naps, diaper changes, and learning moments in under 3 taps, solo or in bulk.

Messaging & Announcements

Direct messages with read receipts plus broadcast announcements to the whole center or a single classroom.

Photo & Media Sharing

Upload, tag, and share photos instantly. Parents watch their child's day unfold in a beautiful timeline.

Billing & Payments

Recurring invoices, auto-send schedules, late fees, and Stripe online payments. Never chase tuition again.

Staff Time Clock

Geofenced mobile clock in and out, automatic overtime totals, holidays, and approval-ready timesheets.

Meal Calendar & CACFP

Weekly menu planning, allergen flags, and CACFP-ready meal counts with one-click PDF exports.

Waitlist & Sales CRM

Capture leads, book tours, and convert the waitlist into paying enrollments, all from a single pipeline.

Curriculum Planning

Build weekly lesson plans by classroom, track learning outcomes, and export parent-friendly summaries.

Vaccinations & Documents

Store immunization records, enrollment forms, and expiration alerts. Always inspection-ready.

Classroom Ratios & Rosters

Live teacher-to-child ratio monitoring by classroom so you stay compliant with every state regulation.

CubHub AI

Auto-generate daily summaries, weekly menus, parent message drafts, and curriculum ideas with one click.

Built for every role in your center

Whether you run the business, teach the kids, or drop them off — CubHub works for you.

Center Owners

Run your business with clarity

Real-time enrollment, attendance, and revenue dashboards
Automated tuition, late fees, and Stripe online payments
Waitlist and sales CRM with tour-to-enrollment tracking
Staff ratio monitoring, CACFP claims, and compliance reports

Teachers

Spend time teaching, not writing

Log meals, bottles, naps, and diapering in 3 taps
Bulk classroom actions with weekly curriculum planner
Geofenced mobile time clock with location verification
AI-written daily summaries parents actually read

Parents

Stay connected all day long

Live activity feed, photo timeline, and daily reports
Face recognition or QR badge check-in and pickup
Direct messages, announcements, and vaccination reminders
Secure online payments and full invoice history

Interactive Demo

See CubHub in action

Click through each screen to see how CubHub streamlines every part of running a childcare center.

See CubHub in action

Start your free trial and have your center up and running in under five minutes.

Start Free Trial

cubhub.ai

Admin Dashboard

Checked In

7/10

Revenue

$12,500

Unpaid

Messages

Today's Attendance7 present

Emma J.

Liam W.

Olivia B.

Ava M.

Noah D.

Recent Activity

🍽Emma J. — Meal8:45 AM

😴Olivia B. — Nap1:30 PM

😊Ava M. — Happy10:15 AM

Alerts

Allergy Alert

Ava M. — EpiPen, no eggs

Late Pickup

Noah D. — Expected 4:30

Everything at a glance

Real-time overview of your entire center -- attendance, activities, billing, and alerts in one beautiful dashboard.

Ready to see CubHub in your center?

Start Free Trial

White-glove onboarding

Switching systems shouldn't be stressful

We handle the hard part. Your team gets fully operational fast, with dedicated support every step of the way.

We migrate your data

Send us your existing records and we handle the import. No manual re-entry needed.

Dedicated onboarding guidance

A real person walks your team through setup, configuration, and best practices.

Get operational in days

Most centers are fully live within one week. No lengthy implementation timelines.

Staff training included

We train your teachers and admins so everyone feels confident from day one.

Setup guarantee

If you are not fully operational within your trial, we extend it until you are.

Ongoing support

Questions after launch? Our team responds within hours, not days.

Launch CubHub with confidence

Free onboarding support included with every plan

Get Started

Why centers switch to CubHub

Built specifically for childcare — not a generic tool adapted as an afterthought.

Feature

CubHub

Others

Face recognition check-in

AI daily summaries & message drafts

Activity logging (3-tap)

Geofenced staff time clock

CACFP meal tracking & exports

Waitlist & sales CRM

Curriculum planning

Vaccination & document tracking

Automated billing & online payments

Parent messaging & announcements

Photo & media sharing

Multi-location support

iPad kiosk mode

Security you can trust with children's data

We take the protection of sensitive child and family data seriously. Your information is encrypted, compliant, and always under your control.

Encrypted end-to-end

TLS in transit, AES-256 at rest, managed keys

Built for COPPA

Child data scoped per center with parental consent controls

Role-based access

Row-level security on every record, every role

Audited and backed up

Daily backups, action audit logs, documented incident response

Simple, transparent pricing

Start free. Scale as you grow. No hidden fees.

Starter

For small home daycares

$99/mo

Up to 15 children
Face recognition check-in
Activity logging
Parent messaging
Photo sharing

Start Free Trial

Professional

For growing childcare centers

$249/mo

Up to 75 children
Everything in Starter
Billing & invoicing
CubHub AI
Multiple classrooms
Custom branding

Start Free Trial

Enterprise

For multi-location operators

$499/mo

Unlimited children
Everything in Professional
Multi-location support
API access
Dedicated support
Custom integrations

Contact Sales

Ready to simplify your operations?

Join modern childcare centers already using CubHub to save time, delight parents, and focus on what matters most.

See CubHub In Action Takes 10 minutes